How Context Switching Sabotages Your Employees’ Productivity

Context switching is a type of multitasking in which programmers switch between unrelated tasks. Frequent context switching reduces productivity, decreases energy and creativity, and negatively impacts the quality of work. By switching between contexts less frequently, employees can focus on high-priority tasks, avoid mental fatigue and reduce the risk of burnout.

The concept of context switching originated in computer science. When a computer moves from one task to another, it must perform several intermediate functions in order to complete the previous task and begin a new one. Each change requires an input of time and effort.

Why do worker contexts switch?

Workplaces are full of distractions. While technology has done a great job of automating processes and connecting us, it also provides constant alerts that disrupt our workflow. When juggling multiple roles, conflicting priorities make it challenging to focus on a single task until it’s complete.

  • Employees feel they need to know what is going on in the workplace at all times. Switching between environments, such as responding to colleagues on Slack while working on an important proposal or not responding to other tasks, prevents them from focusing when they need to most.
  • It can seem impossible to accomplish anything when all the information you need is at your fingertips. 
  • It’s easy to get distracted from the sound of your laptop or cell phone and lose sight of what you were focused on in the first place. 
  • It can take a lot of effort to get back to where you started and continue working after your priorities have changed.

The impact of context switching on development team productivity

The human brain is limited in its ability to process multiple tasks simultaneously. The human brain also needs time to recognize new jobs. It isn’t easy to constantly switch from one task to another.

  • In the software industry, development teams must frequently switch from one task to another to meet project requirements, reducing productivity, energy, and creativity and lowering work quality.
  • In order for development teams to focus on the most critical tasks and avoid mental fatigue and burnout, they need to change environments less frequently.
  • Software development teams are often the most critical factor in developing high-quality products. They work in open, noisy office environments, constantly move between teams (QA, customers, and project managers), and use various means (email, scrum, and chat) to gather customer feedback and concerns. Describe how development teams are often distracted from their actual work by using platforms. This means.
  • The development team often had their hands’ full meeting with customers to understand their feedback and requirements for quality improvement. This disrupts the software team’s workflow and prevents them from focusing on the most critical tasks.
  • If you want to reduce the cost of environmental change, find out how EMS can reduce environmental change and increase productivity in half the time.

Context Switching damages the brain.

Our brains work best when we focus on one thing at a time. When we juggle too many things at once, information is processed in the wrong part of the brain, causing permanent damage to our thinking.

  • A University of London study found that performing more than two cognitive tasks simultaneously reduced IQ scores by 15 points. This results from smoking cannabis and sleeping in the middle of the night.
  • In another study that scanned the brains of hard-working people, neuroscientists found that multitaskers had “lower gray matter density in the anterior cingulate cortex,” suggesting less effective cognitive control.
  • Although the damage that environmental changes can do to the brain is not yet fully established, it has been shown that extensive multitasking can impair memory. People who find it distracting to multitask simultaneously because constantly switching from one task to another reduces the brain’s attention span and affects working memory.

Affect on quality of work.

Not surprisingly, multitasking reduces the quality of work, as the ability to perform mentally demanding tasks has reduced. Think about it. It’s easy to listen to a podcast while sorting through your inbox, but learning to code while on the phone with someone is another story.

  • Some tasks require more attention than others, and when our environment hinders us, we inevitably make mistakes. 
  • Unlike computers, our brains have not designed for multitasking. 
  • By switching quickly from one task to another in completely different contexts, we can reduce the amount of attention we need to pay to each task. 
  • The more information we have to process at once, the more likely we are to make mistakes.

To make matters worse, research from Stanford University has shown that multitaskers are less effective at pushing away irrelevant tasks because they are less able to filter out irrelevant details from their environment. 

  • In other words, the more you multitask, the worse your performance.
  • This is strange. Often we learn a skill with enough practice, and however, this requires thousands of hours of concentration. 
  • This is inevitably limited when trying to multitask simultaneously.

Simple systems to reduce context switching

Reducing context switching at work requires a comprehensive approach, and there is no one-size-fits-all solution. Here are some simple systems that can help.

Prioritize Tasks 

This is a technique of grouping similar tasks together. In this way you can focus on one type of task throughout the day. For example, you can set aside a day to answer emails, so you don’t have to run between your inbox and work all day.

Block time

This system allows you to divide your schedule into slices, such as “emails” and “meetings.” This technique goes further than dividing tasks and assigns a period to a group of jobs in your calendar.

Theme days

Context switches occur because the mind needs different spaces for different tasks. And theme days determine which days of the week are spent in the same area. This system requires advance planning and cooperation among team members, but it is compelling enough to reduce context switching.

  • Assign different types of tasks to other days of the week. 
  • This is a variation of assigning tasks to each day of the week. 
  • This allows you to focus on specific tasks on certain days of the week and set aside those that don’t fit the day’s theme.

Timely harvesting.

This method limits the amount of time employees can spend on a single task. As with time blocks, you must assign a deadline to each task. The deadline creates a sense of urgency, reduces context switching, and improves focus.

The Pomodoro method.

This system is a variation of the Timebox method. In this method, participants work in 25-minute groups, with a five-minute break after each group. Longer intervals are taken every four blocks. During these 25 minutes, focus on one task at a time.

  • The Pomodoro method is helpful if you get distracted in any way. 
  • During this five-minute break, you can take the necessary steps to deal with the distraction and get back to work. 
  • This system allows for consistent tasks throughout the day and completely eliminates the problem of switching between environments.

Final Remarks 

Some said in the past that multitasking is proof of efficiency and diligence. And yes, that’s true. But the cost is higher than you might think. Spending a lot of time moving from one tool or task to the next can result in wasted time.

If you can’t stop context switching, you can at least keep all your tasks in one place without constantly switching between tools. This is another type of context switching.

Author Bio

Sarah Noah Liam is a 28-year-old Software Management person who enjoys programming, Employee Monitoring System Software, and screen recording. She has a post-graduate degree in Computer science. She was raised in a happy family home with two loving parents. 

sarah-noah

Sarah Noah Liam is a 28-year-old Software Management person who enjoys programming, ems software, and screen recording. She has a post-graduate degree in Computer science. She was raised in a happy family home with two loving parents.

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